School Guidelines & Responsibilities

Daily Conduct of Vice Principal & Teaching Staff

Each is required to promise to abide by the rules laid down by the school authorities.

  1. One should be regular and punctual to school.
  2. Students’ interest should be primary to the teacher.
  3. Each should be kind and polite to the students and each other.
  4. Being respectful towards peers and other staff of the school is imminent.
  5. None should abuse any student in any way, if found guilty he or she will have to pay a penalty of 1000/-
  6. None can show any sort of partiality towards any student. All students are equal for the entire school.
  7. Leave is not a luxury, use it judiciously.
  8. Every is entitled to 10 casual leaves and should avail it only when necessary. Teachers serving probation period will be entitled to leave after one month inof service and cannot avail it on the first month.
  9. Leave should be preapproved by principal or in absence any management member. Format for leave is available in the office which needs to be filled and submitted to the authority.
  10. In case of leave more than consecutive three days , one would require to contact the Director or Principal personally.
    1. In case of accumulation of leave, one can use it the next year but it will expire after the second year.
    2. If anyone doesn’t use a single leave throughout the year, he/she will duly be awarded with a cash amount of 2,500/-.
  12. Anyone reporting late to school 3 days or more in a month will be deprived of 1 casual leave.
  13. No teacher can leave their service on their own during the entire academic session.
  14. Wishing to resign, one will have to serve three months notice period or pay 3 months’ salary (in case they don’t serve the notice).
  15. New appointments will be under observation for 3 months and thereafter will be in probation period for rest of the year from the date of joining.
  16. At the end of the academic year one is eligible to be confirmed if the management feels it deemed. In certain cases the probation period can be increased as per the decision of the management.
  17. It is mandatory for everyone to be present on the last and the first working day of any vacation , failing to do so they will not be entitled to the scheduled payment for the vacation.
  18. We are happy to inform you that from this year each one (who have already served the school for minimum 1 year) will be entitled to get half of their salaries during vacations.

Chairman
Smt Shalini L Barve

Duties of office staff in a school

Administrative Duties

  1. Maintain Student Records: Accurately update and manage student information, including attendance, grades (std), and personal details.
  2. Manage School Database: Ensure the school’s database is up-to-date, secure, and easily accessible. Keep records in a register as backup.
  3. Handle Correspondence: Manage incoming and outgoing mail, emails, and phone calls (maintain records of each and keep management informed).
  4. Attendance: Maintain attendance records of all staff, including leave applications and approvals.
  5. Student Records: Record details of students who leave mid-session along with their applications and approvals.
  6. Stationery Support: Assist in the disbursal of stationery and related items.

Communication Duties

  1. Answer Phone Calls: Respond to phone inquiries from parents, students, and external parties.
  2. Respond to Emails: Manage email communications with parents, students, and staff (approval by management is mandatory).
  3. Prepare Newsletters: Create and distribute online school newsletters with the help of the social media team (biannually).
  4. Update School Website: Ensure the school website is current and accurate.

Financial Duties

  1. Manage Fees: Collect and process student fees, including tuition, extracurricular activities, and other expenses.
    Prepare the defaulter’s list by the 25th of each month, broadcast class-wise, duly signed by the Principal.
  2. Process Payments: Handle payments for school events, trips, and other activities.
  3. Maintain Financial Records: Accurately record and manage financial transactions.
  4. Daily Reporting: Report to the Chairman every day about daily transactions.
  5. Fee Defaulters: Maintain records of late fee or non-payment, update class teachers before every PTM, and report to management.
  6. Salary Sheet: Prepare the salary sheet by the 5th of every month.

General Duties

  1. Maintain Office Supplies: Ensure the office is well-stocked with necessary supplies. Maintain records of stock, issue, return, and requirements.
  2. Provide Support: Assist teachers, students, and parents with various tasks and inquiries.
  3. Maintain Confidentiality: Handle sensitive information with discretion and confidentiality.
  4. Participate in School Events: Support school events such as open houses, parent-teacher meetings, conferences, and graduation ceremonies.
  5. Politeness: Be polite to parents, guests, and staff of the school.

Note: Duties may vary depending on the specific needs and size of the school.

Attendance rules for teaching and non-teaching staff

Attendance Rules

  1. Punctuality: Report to school on time (8:15 am).
  2. Late Arrival: 3 instances = 1 leave deducted.
  3. Casual Leave: 10 days per year (use judiciously).
  4. Vacation Policy:
    • Teaching staff: entitled to summer vacation.
    • Non-teaching staff: no summer vacation.
  5. Mandatory Attendance: A day before and after any holiday/vacation is mandatory.

The duties of a school principal breakdown of key responsibilities

1. Educational Leadership

Curriculum and Instruction:

  • Overseeing the implementation of the curriculum.
  • Monitoring teaching effectiveness and student progress. Follow up with teachers. Maintain record of students.
  • Promoting innovative teaching methods and best practices through training sessions, discussions, meetings, and personal advice.
  • Ensuring alignment with educational standards and goals.

2. Student Achievement

  • Setting high expectations for student performance without creating pressure and equipping teachers to do the same.
  • Analyzing student data to identify areas for improvement by regularly checking performance.
  • Implementing strategies to close achievement gaps (e.g., remedial classes in discussion with teachers).
  • Fostering a culture of academic excellence by introducing novel types of incentives.

3. Professional Development

  • Providing opportunities for teacher training and growth.
  • Encouraging collaboration among teachers and non-teaching staff with sharing of best practices.
  • Evaluating teacher and staff performance and providing constructive feedback.

4. School Management and Administration

a. School Operations:

  • Fixing the school budget for various activities and resources required for progress.
  • Ensuring the safety and security of the school environment by maintaining regular reminders to the Chairman (e.g., fire, water, hazardous areas).
  • Overseeing maintenance of facilities by reviewing record books and personally checking equipment.
  • Maintaining accurate records and reports (checked personally or delegated to the Vice Principal).

b. Human Resources:

  • Recruiting, hiring, and supervising staff.
  • Managing staff schedules and assignments.
  • Resolving conflicts and addressing staff concerns.
  • Promoting a positive and supportive work environment.

c. Policy Implementation:

  • Enforcing school policies and procedures.
  • Ensuring compliance with local, state, and federal regulations.
  • Communicating policies effectively to staff, students, and parents through meetings or messages.

5. Community and Stakeholder Engagement

a. Parent Communication:

  • Building strong relationships with parents and guardians.
  • Communicating regularly about student progress and school events.
  • Addressing parent concerns and feedback.
  • Encouraging parent involvement in school activities.

b. Community Relations:

  • Representing the school in the community.
  • Building partnerships with local organizations.
  • Promoting a positive image of the school both educationally and socially.

6. Student Welfare

  • Ensuring a safe and supportive learning environment by staying connected with students and teachers, providing emotional support, encouragement, and counseling.
  • Addressing student behavioral issues and conflicts when noticed or reported by teachers/parents.
  • Promoting student well-being and mental health by encouraging healthy, inclusive habits that create a sense of safety.

7. Strategic Planning and Vision

a. School Improvement:

  • Developing and implementing a school improvement plan by identifying needs and discussing with management.
  • Setting goals and objectives for the school as required for its benefit.
  • Monitoring progress and making adjustments as needed through thorough situational study.

b. Visionary Leadership:

  • Creating a clear vision for the school’s future.
  • Inspiring and motivating staff and students.
  • Adapting to changing educational needs and trends.

In essence, a principal is a leader, manager, and advocate for their school community. They play a vital role in shaping the educational experience of students and fostering a positive and productive learning environment.

Role of Founder Chairman

The role of a Founder Chairman of a school is unique. Along with visionary leadership, strategic oversight, and a deep commitment to the institution’s core values, this role is essential for the long-term success of the school.

Core Responsibilities

1. Establishing Vision and Mission

  • The Founder Chairman is the primary architect of the school’s vision and mission. They define educational goals and core values.
  • They ensure that the school’s culture reflects their initial vision with which the school was initiated.

2. Strategic Oversight

  • They provide long-term strategic direction, guiding the school’s growth and development.
  • They work with the Principal to develop and implement strategic plans.

3. Governance and Policy

  • They play a crucial role in establishing and maintaining the school’s governance structure, including forming the SMC and SPC.
  • They keep a vigil on the development of key policies and procedures.

4. Financial Stewardship

  • They play a significant role in the school’s financial planning, ensuring the fee structure and regularity of payment of fees by parents along with the Principal.
  • They ensure the school’s financial stability, sustainability, and regularity in payments of salary and other expenses.

5. Community Relations

  • They serve as a key ambassador for the school by building strong relationships with parents and other stakeholders.
  • They represent the school’s interests and help promote its reputation.

6. Maintaining Core Values

  • They act as the guardian of the school’s core values (vision, mission, and motto), ensuring that they are upheld in all aspects of the school’s operations.
  • They work to maintain the culture of the school by fostering a healthy ecosystem among staff, leading by example.

7. Providing Guidance

  • They provide guidance to the Principal and School Director as and when deemed necessary.

Key Distinctions from the Role of Director or Principal

  • Unlike a Principal or Director who focuses on day-to-day operations, the Founder Chairman’s role is more strategic and visionary, focusing on the long-term health and sustainability of the institution.
  • They ensure that the school remains true to its founding principles.
  • They often have greater involvement in the overall direction of the school, and less on daily operations.

In essence, the Founder Chairman is the custodian of the school’s legacy, ensuring that it continues to fulfill its mission and serve its community for generations to come.

Guidelines for teachers conduct in classroom

Professional Conduct

  1. Punctuality: Arrive on time for classes and meetings.
  2. Professionalism: Maintain professional behaviour and attire.
  3. Respect: Treat students, colleagues, and parents with respect and dignity.

Teaching and Learning

  1. Lesson Planning: Prepare and follow lesson plans to ensure effective teaching; innovative integration of multiple subjects is essential.
  2. Engage Students: Encourage students to participate in the teaching–learning process; ask open-ended “WH” questions that require students to express and provide feedback.
  3. Differentiated Instruction: Cater to diverse learning needs and abilities. All students may not learn at the same pace—refrain from giving up; find newer ways of teaching. Teaching alone is not enough for learning, so keep recapitulating and asking relevant questions on the topic taught.

Classroom Management

  1. Create a Positive Environment: Provide support and include all to make the classroom atmosphere happy and positive.
  2. Rules & Expectations: Establish and communicate classroom rules and expectations to children. If possible, make a daily-reminder chart.
  3. Minimize Disruptions: Manage disturbances promptly and fairly. Do not carry mobiles (yours or the school’s) to class. If photographs or videos are needed, contact the office.

Communication

  1. Clear Instructions: Provide clear instructions and explanations to ensure smooth functioning in class; confirm students have understood.
  2. Active Listening: Listen attentively to students and respond thoughtfully. Half of their confidence develops when teachers listen with interest.
  3. Regular Feedback: Offer constructive feedback on progress. Use the sandwich method: positive → scope for improvement → encouragement.

Assessment and Evaluation

  1. Fair Assessment: Develop impartial, valid, and reliable assessments. Avoid “pet-child” bias.
  2. Transparent Grading: Clearly explain grading criteria and provide timely feedback.
  3. Continuous Evaluation: Regularly evaluate student progress as per school assessment rules and guide students accordingly.

Confidentiality and Boundaries

  1. Maintain Confidentiality: Protect student privacy. Do not discuss any child’s shortcomings; discuss remedial measures only with school authorities.
  2. Establish Boundaries: Set and maintain professional boundaries with students. Be empathetic and affectionate, but never personal.

By adhering to these guidelines, teachers create a positive, productive, and respectful learning environment.

Teachers Conduct

The conduct of teachers within a school environment is crucial for fostering a positive and productive learning atmosphere. It encompasses a wide range of ethical and professional behaviors. Below is a structured overview for clarity and reference.

Core Principles

  1. Professionalism:
    • Maintain a professional attitude at all times, inside and outside the classroom.
    • Uniform dress code must be followed (Teacher’s Uniform).
    • Punctuality and regularity are mandatory.
    • Demonstrate respectful behaviour and preparedness for class and any task assigned by management.
    • Maintain appropriate attire.
  2. Respect and Fairness:
    • Treat all students with respect, regardless of background, abilities, or differences.
    • Ensure fairness in grading, discipline, and interactions.
    • Respect the dignity and rights of students, colleagues, and parents.
  3. Integrity and Ethical Conduct:
    • Act with honesty and integrity in all professional dealings.
    • Maintain confidentiality of student information.
    • Avoid conflicts of interest; the school’s interest is paramount.
  4. Care and Responsibility:
    • Prioritize the well-being and development of students.
    • Create a safe and supportive learning environment.
    • Be responsible for student safety while in your care.
    • Ensure regularity in attendance, class participation, classwork, and homework.
    • Prepare reports on children who need special attention and specify areas of need.
  5. Continuous Improvement:
    • Pursue professional and personal development to improve teaching skills and knowledge.
    • Reflect on practice and seek feedback.

Specific Conduct Areas

  1. Classroom Management
    • Set clear expectations for student behaviour in line with school rules.
    • Use positive and effective discipline strategies; no corporal punishment.
    • Create an engaging and inclusive environment (avoid discrimination on any basis).
  2. Interactions with Students
    • Build positive and supportive relationships.
    • Provide positive feedback and encouragement.
    • Avoid any form of physical, emotional, or verbal abuse.
  3. Interactions with Colleagues and Parents
    • Maintain professional, cordial, and respectful relationships with colleagues.
    • Communicate effectively and respectfully with parents (avoid bias).
    • Collaborate with parents to support student learning.
    • Maintain records of observations (positive or peculiar) as appropriate.
  4. Adherence to School Policies
    • Follow all school rules and regulations.
    • Uphold the school’s mission and values.
    • Avoid exchanging personal contact numbers for individualized communication about school matters; use official channels.
  5. Ethical Boundaries
    • Avoid any form of inappropriate relationship with students.
    • Maintain professional boundaries between personal and professional life with peers, staff, and parents.

Importance of Teacher Conduct

  • Positive role models: Teachers shape students’ values and behaviors.
  • Effective learning: Appropriate conduct creates the right conditions for teaching and learning.
  • School reputation: Teacher conduct reflects the school’s credibility; follow school values.
  • Student safety: Proper conduct safeguards students’ physical and emotional well-being.

In essence, teacher conduct plays a vital role in shaping the educational experience and overall well-being of students.

Fee Chart